The Old Dominion Region Junior tournament schedule will act as the invitation to every event. All entries must contain a roster and a check made payable to the Old Dominion Region.

All tournament sites are required to have Internet access for the purpose of membership registration.

For assistance in putting on a tournament, see the Tournament Director Checklist form on the ODR Web Site (www.odrvb.org) – Forms.

1. Request tournament date from Tournament Coordinating Committee Chairman.

a. See Tournament Scheduling below.

i. Information needed
ii. Date and playing site
iii. Number of courts
iv. Playing division(s)
v. Tournament Director

b. Number of teams in each division

c. Requests should be made at least eight weeks prior to tournament date but not later than January 20th.

2. Send “Request for Sanction” Form to appropriate tournament coordinator.

a. Request for sanction should be made at least eight weeks prior to tournament date but not later than January 20th.

b. Any facility to be used for a sanctioned tournament will require approval by the Facilities Committee.

3. Send tournament information to Tournament Coordinator and to Referee Chair.

a. Register through the Old Dominion Region approved tournament entry system. This information should be submitted at least six weeks prior to tournament date.

4. If awards are to be given at the tournament, they should be ordered at least six weeks before the tournament date. In addition, if any other merchandise (e.g., t-shirts) is going to be sold at the tournament, it should be ordered at least six weeks before the tournament date.

5. Four or five weeks prior to the tournament, designate people to key positions and assign them their responsibilities for the tournament: 

a. The Tournament Director is the person in charge of the tournament and must remain on site for the duration of the tournament. This person and other tournament staff must be non-playing, non-officiating individuals, and must be USAV members with a completed background check. It is recommended that the Tournament Director not be actively coaching in the tournament. If the Tournament Director is actively coaching in the tournament, then an equally qualified person must be available to assume the responsibilities of the Tournament Director while the primary Tournament Director is coaching. The Tournament Director is responsible for having all needed materials and equipment at the tournament site ready for use. Materials and equipment shall include:

i. One new USA Volleyball approved volleyball for each court inflated to specifications and an air pump and gauge available for use during the tournament.
ii. Poles, nets, antennae and referee stands meeting USA Volleyball specifications for each court and a device to measure net height.
iii. Seating for team benches in proper locations for each court.
iv. A scorer’s table in the proper location for each court equipped with a visual scoring device, an adequate supply of current USA Volleyball score sheets (both regular and deciding set sheets), black/blue pens, pencils, line-up sheets, Libero tracking sheets, and the rosters for the teams playing on that court.
v. A copy of the current USA Volleyball Domestic Competition Regulations and the current Old Dominion Region Handbook to be used for reference.

The Tournament Director is responsible for ensuring that the tournament is conducted according to the guidelines of USA Volleyball and the Old Dominion Region. The Tournament Director is responsible in coordination with the Chief Referee for receiving and checking the rosters provided by teams entered in the tournament. If there are any questions or discrepancies regarding the rosters submitted, the Tournament Director shall check photo IDs of all team members listed on the roster. At the ODR Bid Tournament, the Tournament Director may check photo IDs or birth certificate copies of all individuals on the roster. Additionally, the roster or roster and IDs may be checked prior to, during, or after any match during the tournament. The Tournament Director is responsible for recording the results of all matches of the tournament and informing the proper region personnel of those results at the conclusion of the tournament.

b. Court Managers or other tournament staff may be used to assist the Tournament Director in completing their responsibilities during the tournament.

c. Others should be designated to assist the Tournament Director to successfully perform the functions of food and/or t-shirt sales, tournament equipment maintenance, site preparation and site clean up after the tournament 

6. Four weeks before the tournament contact hotel managers near the site and attempt to obtain discount rates for teams traveling to the tournament.

7. To help publicize the tournament, prepare flyers and public service announcements and send to broadcasters three weeks before the tournament date.

8. At least three weeks before the tournament, arrange for the printing of current USA Volleyball approved score sheets, line-up sheets, and Libero tracking sheets to be used at the tournament.

9. One-week prior to the tournament, check to ensure that all required equipment and materials referred to above are on hand.

10. One-week prior to the tournament, confirm the following:

a. The schedule, including the playing pools with team contacts and entry fees, from the appropriate Tournament Coordinator(s).

b. Scheduling of referees from the Referee Chair.

11. The day prior to the tournament, ensure that the playing facility, particularly the playing surface, is clean and the playing equipment is in place.

12. The day of the tournament, the Tournament Director is responsible for the proper conduct of the tournament, ensuring that matches are played on time, that the proper support personnel are identified for each match, and that the results of all matches are recorded and distributed to the appropriate region personnel at the conclusion of the tournament.

13. On the day of the tournament, the Chief Referee will prepare and furnish the Tournament Director a copy of the Chief Referee’s Report which will detail the referees’ fees and travel expenses, assigning assessment, chief referee fee, region sanction fee ($15 per team entered), and the cost of volleyballs provided by the Old Dominion Region (if any).

14. Within 48 hours after the end of the tournament, mail all completed score sheets to the Scorer Chair and all team rosters/entry agreements to the Region Registrar.

15. Within 48 hours after the end of the tournament, e-mail a report of the standings of the teams in pool play and the results of all the playoff matches to the appropriate Tournament Coordinator. 

Tournament Coordination 

Tournaments will be scheduled by the appropriate Tournament Coordinators.

Request for Tournament Dates 

All Tournament Directors shall submit a request for a specific tournament date to the Tournament Coordinator with information pertaining to the number of courts, division of competition, and any other information that would be helpful in determining if a sanction should be granted.

If the requested date is available, the Tournament Coordinator shall reserve the date for the competition pending the submission of a Request for Sanction form. Upon the receipt of this form and its approval, the Tournament Coordinator shall notify the Referee Chair of the tournament date.

Sanction Requests 

Sanction requests must be submitted to the appropriate Tournament Coordinator eight weeks prior to the requested playing date. Requests received after that date may be denied. No requests may be submitted after January 20.

All fees and entry forms must be mailed to the appropriate Old Dominion Region Junior Coordinator at:

Boys:
Tammy Elliott
1417 Dove Drive
Virginia Beach, VA 23454

Girls:
Tammy Elliott
1417 Dove Drive
Virginia Beach, VA 23454

The fees are as follows:

Old Dominion Region Bid Tournament $350.00
Old Dominion Region Championship $325.00
18/17/16/15/14 and under $175.00
13/12 and under $150.00
Entries to all tournaments are to be made through the Old Dominion Region approved tournament entry system. Entries (entry form and check) for each tournament must be in the Tournament Coordinator’s hand at least three weeks prior to the tournament. Each entry form must be accompanied by an individual check per team. After that date, entries shall be considered late and the team must pay an additional $25.00 fee if they wish to compete in that particular event unless the team was denied acceptance into a tournament due to oversubscription. “Late Fee” checks are to be made payable to “USAV Old Dominion Region.” All late fees will be placed in an Elite Development Fund, which supports ODR players who earn invitations to USA Volleyball camps or try-outs. Teams entered in tournaments are required to print and sign the tournament check-in form from the tournament entry system and bring that signed form with them to the tournament for check-in at the tournament site.
If there are any discrepancies or questions regarding the roster, photo IDs or copies of birth certificates for rostered members may be required by the Tournament Director.
In the event that a tournament is oversubscribed by teams who submit tournament entry forms on or prior to the entry deadline, teams will be selected according to the following criteria:

1st Priority: Team members must have attended a scoring and referee clinic in the current season.

2nd Priority: Host team(s) sponsoring the tournament shall be guaranteed acceptance of one team per playing court in the appropriate age division.

3rd Priority: Old Dominion Region teams denied entry from a previous age group appropriate tournament.

4th Priority: Teams attempting to play within their age group (i.e., a 14’s team cannot displace a 15’s team from a 15’s tournament).

5th Priority: Old Dominion Region team.

6th Priority: No more than one team from a club per playing court in the appropriate age division.

7th Priority: Entry and payment receipt date.

8th Priority: Teams attempting to play up in a higher age group will be accepted based on the highest regional ranking.

For teams that submit tournament entry forms after the entry deadline date, entries shall be selected on a first received/first-selected basis provided a $25.00 late fee made payable to the Old Dominion Region accompanies the entry form.

Teams shall be snake seeded into pools based on points per tournament average. If teams are tied in points per tournament average or multiple teams from a club are in the same pool, teams shall then be placed into pools in accordance with the best judgment of the Junior Tournament Coordinator. Teams shall be placed in pools according to the distance traveled to the event.

Three Team Pool – Team 1 is the host team; team 3 is the team that has the farthest to travel.

Match# Team vs. Team Work Team
1 1 2 3
2 2 3 1
3 1 3 2

Four Team Pool – Team 1 is the host team; team 4 is the team that has the farthest to travel.

Match# Team vs. Team Work Team
1 1 2 3
2 3 4 2
3 2 4 1
4 1 3 4
5 2 3 1
6 1 4 2

Five Team Pool – Team 2 is the host team; team 5 has the farthest to travel.

Match# Team vs. Team Work Team
1 1 2 3
2 3 4 5
3 1 5 4
4 2 3 1
5 4 5 2
6 1 3 5
7 2 4 1
8 3 5 2
9 1 4 3
10 2 5 4
12 and Under Division 

The boys and girls 12 and under divisions will play on a full sized court (9 m x 18 m) with a net height of 2.13 m (7’ 0”). Co-Ed teams are not permitted. There will be no step-in line for serving. The Molten Volley Lite (VBLite) or equivalent USA Volleyball approved ball will be used.

The following tournament formats will be used:
5 team pool — Two 19-point sets
4 team pool — Two 25-point sets
3 team pool — Two 19-point sets — Double Round Robin

13 and Under Division 

The girls 13 and under division will play on a full sized court (9 m x 18 m) with a net height of 2.13 m (7’ 0”). Co-Ed teams are not permitted. There will be no step-in line for serving. The Molten IV58L-3 or equivalent USA Volleyball approved ball will be used.

The following tournament formats will be used:
5 team pool — Two 19-point sets
4 team pool — Two 25-point sets
3 team pool — Two 19-point sets — Double Round Robin

Tournament pools will be posted on the region website (http://www.odrvb.org) no later than Wednesday preceding the event. They may be accessed by going to the Juniors’ schedule, scrolling to the tournament date, and clicking on the appropriate age group.

Changes made to a tournament schedule will have the date of the latest change next to the age group. Any changes made before 8:00 AM the day preceding the event will be the responsibility of the club/team to check. If changes are made after 8:00 AM the day preceding the event, the tournament director will email a notice of the change to all club representatives and the appropriate age group list serve.

There are no playoffs for single pool tournaments (five or fewer teams). If there are ties, the following criteria will be used to break the tie.

Ties for first place or second place 

Two way ties will be settled using the following criteria:

    1. Head to head competition between the tied teams.
    2. If still tied, point differential between the tied teams.
    3. If still tied, coin flip.

Three way ties will be settled using the following criteria:

Teams will be ranked according to the point differential between the tied teams.

There will be playoff matches for all multiple pool competitions. All matches will be 2 out of 3 sets. The first two sets will be 25-point sets. The third set will be a 15-point set with a side change at 8.

At the Tournament Director’s discretion, playoff formats may be shortened when time is a factor. Playoffs should be structured to allow for a reasonable ending time according to the following guidelines:

If playoff matches begin after 5:30 PM:
Quarterfinal matches shall be one 25-point set with a side change at 13.

Semi-final matches shall be 2/3 to 21-point sets. The first two sets will begin with the score 4 – 4. The third set will be a 15-point set starting at 0-0, with court switch at 8.

Final matches shall be 2/3 to 25-point sets. The third set will be a 15-point set with court switch at 8.

A team’s work assignment must be taken seriously. Each team is expected to provide one certified First Referee, one qualified Second Referee, one certified Scorer, two Lines Judges, and an Assistant Scorer to track Liberos, and another Assistant Scorer to operate a visual scoring device. A team’s coach must be present courtside at all times while members of their team are officiating. Coaches should be at the scorer’s table or behind the first referee, depending on the proficiency of work team members.
The losing team of the final round robin set preceding playoffs shall be the work team for the first round of playoffs. If the losing team qualifies to participate in the first round of playoffs, the winner of the last round robin set shall be the work team for the first round of playoffs. If both teams qualify to participate in the first round of playoffs, the work team for the last round robin match shall be the work team for the first round of playoffs.

The losing team for each round of playoffs shall be responsible for providing the work team for the next round of playoffs. If an excess of teams are subject to this responsibility, the teams shall be released from work-team assignments on the basis of greatest distance to travel. If the excess of teams are from the same area or have the same distance to travel, then the last team playing shall be the work team.

Playoff work-team assignments shall not be changed unless the host team volunteers to provide qualified work team personnel. Teams responsible for work assignments shall not be released from assigned matches unless the Tournament Director specifically advises them of their release.

A team’s failure to have an officiating crew (including a coach) available on time for a match officiating assignment may result in the team having to forfeit the first set of its next match. For every minute an officiating team is late to fulfill its assignment, one point will be awarded to that team’s next opponent for the first set of the next match up to a maximum of 25 points. No more than 25 points will be awarded to the team’s next opponent, even if the team designated to officiate misses the entire match. The clock begins to run five minutes prior to the scheduled or adjusted match start time.

A team’s failure to have an officiating crew available for a match officiating assignment after their elimination from the tournament will result in their club being charged an additional $150.00 to cover the expenses of hiring an officiating crew. No team from that club will be eligible to participate in an Old Dominion Region sanctioned event until the fee is paid.

Teams shall receive points according to their finish in pool play. Teams finishing 1st in a 5 team pool will receive 5 points; 2nd receives 4 points; 3rd receives 3 points; and so on. Teams receive 1 point for winning a first round playoff match. A bye is considered a win and earns 1 point. Teams receive 2 points for winning a second round playoff match and 4 points for winning a third round playoff match.

Points are totaled and divided by the number of events played to get a “Points per Tournament Average”. All seeding is based on this average.

No extra points are awarded for playing in a higher age division. Teams “playing up” will be seeded based on prior results in the higher age group only.

Teams that withdraw from a tournament after having been accepted will receive 0 points and will be counted as having participated in the tournament. Teams that “no show” will receive –5 points and will be counted as having participated in the tournament

Teams that have been accepted into a tournament but withdraw at any time after their acceptance shall forfeit their total entry fee whether or not a suitable replacement team can be found. The Old Dominion Region will receive $25.00 of the forfeited entry fee (which will be placed in the Elite Development Fund), and the tournament host will receive the remainder of the forfeited entry fee.

Teams that have been accepted into a tournament and withdraw after 5:00 PM on the Tuesday preceding the tournament date will also lose all tournament entry priorities for the remainder of the season.

Teams that have been accepted into a tournament and withdraw after 8:00 AM on the Friday preceding the tournament will also lose all tournament entry priorities for the remainder of the season, and the team shall pay a penalty of $100 to the Old Dominion Region not later than 5:00 PM the Friday following the tournament date.

If a team withdraws from an Old Dominion Region sanctioned tournament for the second time in a season within five days of the tournament date, and no extenuating circumstances apply, the team may be subject to suspension from competition for up to a 30-day period. The provisions of the section in this handbook dealing with registration and eligibility shall govern any subsequent violations of this guideline.

Any team which has entered and been accepted into an Old Dominion Region sanctioned tournament but fails to appear and participate without notifying the Tournament Director and the Referee Chair at least 48 hours prior to the tournament, may be suspended for up to a 60-day period, unless a good cause for the failure to appear is presented. The responsibility for decisions in matters in this regard shall be that of the Chairman of the Ethics and Eligibility Committee.

This guideline has been established in order to ensure that the host will know what to expect when hosting a tournament. The guideline takes into account referee fees, a new volleyball for each court, score sheets, lineup sheets, Libero tracking sheets and possible miscellaneous expenses. The guideline reflects approximate costs.

Number of Teams 4 5 8 12
Printed Materials $4 $5 $8 $12
Ball Per Court $40 $40 $80 $120
Referee Fees and Travel $200 $200 $400 $600
Miscellaneous Costs $8 $10 $16 $24
Sanction Fees $60 $75 $120 $180
Basic Cost $312 $320 $624 $936
Facility Cost ($50/hour) $350 $600 $450 $600
Total Costs $662 $920 $1074 $1536
At the conclusion of a Junior Tournament, the host must:

Mail all score sheets to: Patsy Neal
3726 Mockingbird Lane
Suffolk, VA 23434-7106
Mail rosters to: ODR Registrar
4044 Georgia Road
Chesapeake, VA 23321
Email Chief Referee Report to: officials@odrvb.org
treasurer@odrvb.org
Email Junior boys tournament results to: Tammy Elliott odrboys@odrvb.org
Email Junior girls tournament results to: Tammy Elliott odrgirls@odrvb.org
Junior teams are eligible to enter Junior tournaments or tournaments sponsored by and for adult teams of the Old Dominion Region. Junior teams are not eligible to compete in the Old Dominion Regional Adult Championships. In the event that a Junior tournament is being conducted, registered Junior teams shall not be eligible to participate in an adult tournament during that weekend of competition. Unless the tournament is specified “Co-Ed” there will be no co-ed teams allowed. Junior players and teams are not permitted to participate in the USA Volleyball Adult Open Championships.
The Old Dominion Region will conduct a qualifying tournament for all ages (girls only) to decide its representatives to the United States Junior National Championships. This bid tournament will generally be held no earlier than March 1 but not on a weekend conflicting with a USA Volleyball National Qualifier in the Eastern Time Zone. This bid tournament shall be played over one or two days depending on the number of teams entered. Each team entering must have competed in at least two single day Old Dominion Region events. If a team is denied entry due to oversubscription or the tournament is cancelled due to inclement weather, that team will be counted as having competed in that tournament.

The deadline for entry shall be 4 weeks prior to the event. Included with the ODR Bid entry must be the entry form for the US Girls’ National Championship and a $900 US Girls’ National Championship entry fee made payable to USA Volleyball.

This fee will be held by the region, pending Bid acceptance. There will be no refunds for teams withdrawing after the entry deadline. Tournament entry fees will be mailed to the appropriate Junior Coordinator. All Bid Tournament entry checks are to be made payable to “USAV Old Dominion Region.”

The region will provide first referees for the play-in rounds and first and second referees for playoff rounds of the Bid Tournament. Teams must provide a certified referee, certified scorer, two lines judges, an assistant scorer to track Liberos, and one assistant scorer to operate a visual scoring device. The team’s coach or other rostered adult must be present courtside at all times while members of their team are officiating.

Each team participating in the ODR Bid Tournament must bring a check-in form from the event management system. If there is a discrepancy on the roster, the Tournament Director may check photo IDs or birth certificate copies of all individuals on the roster. Additionally, the roster or roster and IDs may be checked prior to, during, or after any match during the tournament.

A team must immediately declare its intention of attending the USA Volleyball Junior National Championship. If a team declines the opportunity to attend, all bids will trickle down to the next highest eligible finisher until the bid is accepted or no eligible team remains.

If a team accepts the Old Dominion Region bid to the Junior National Championship and does not participate in the Junior National Championship, that team, its coaches, its club director and all its club’s teams will be suspended from participating in all Old Dominion Region national qualifying events in the following season.

The Old Dominion Region shall conduct a championship tournament for each regular playing division every year following the regular season. This event will generally be held before the third weekend in May. The deadline for entry shall be 4 weeks prior to the event. There will be no refunds for teams withdrawing after the deadline for registration. Teams may play in an older age group.

The format for the championship tournament shall be round robin pool play followed by single elimination playoffs. Each team shall be guaranteed three matches. The Old Dominion Region will furnish first referees for all matches. Teams must provide a certified second referee, a certified scorer, two lines judges, an assistant scorer to track Liberos, and an assistant scorer to operate a visual scoring device. The team’s coach must be present courtside at all times while members of their team are officiating.

Each team participating in the ODR Regional Championships must bring a check-in form from the event management system. If there is a discrepancy on the roster, the Tournament Director may check photo IDs or birth certificate copies of all individuals on the roster. Additionally, the roster or roster and IDs may be checked prior to, during, or after any match during the tournament.

Individual awards will be presented to first, second and third place teams in the Gold Division. The winning Old Dominion Region team shall also have their tournament entry fee reimbursed.