Individual Membership Registration

Step 1: Log on to https://webpoint.usavolleyball.org. If this is your first time logging in to the Webpoint system, click on the “Request a Login” link on the menu on the left hand side. If you were a paid member last year, enter your name, email address, and birth date. Click on “Request Login” and the system will email you your username and password to the email address you provided. If you were not a member last year, enter your name, email address, and birth date and click on “Request Login”. When you have your login information, you will be able to log in the system and complete your registration for this year. Step 2: Enter your user name and password. Enter your information for registration. All registrations must be completed and activated before a member can participate in any club activity for the current season to include practices and tryouts. The Registrar will activate the membership when all fees have been paid. Payment must be made at the time of membership application using a Visa or MasterCard Credit or Debit Card. No cash or check payments will be accepted. If you require an alternate method of payment, many stores sell debit cards you can load with the specific amount you will need to purchase your membership. Ensure they have the Visa or MasterCard emblem on them before purchase. Membership cards will be available to print from an individual’s database account after the member’s account has been activated. Membership cards will be available to print from an individual’s database account after registration fees have been submitted to the Registrar and the individual member’s account has been activated. Members with questions may contact the Registrar at membership@odrvb.org.

Members must know whether or not they will be affiliated with a team upon registration. If not affiliated with a team or club, select “Undecided”. To complete the online registration with electronic signature, a member must have their driver’s license number. Junior players will need to have a parent complete the process, and the parent will need their driver’s license number. USAV Junior members signing up before tryouts must choose “undecided” as their club. When selected and accepted by a club, the Junior member must update their registration page by adding the club they are joining and print their membership card. Junior Coaches, Team Representatives, Chaperones, Club Directors, and all other adult members of Junior teams need their driver’s license number to register. When registered, coaches, team representatives, chaperones, and club directors must print the membership card. Every other year, coaches, team representatives, chaperones, and club directors must complete the online background screening request as part of the online registration process. The background screening process cannot begin until the online registration process through Webpoint is complete to include payment. All coaches must electronically sign the Coaches’ Code of Ethics. All chaperones must electronically sign the Chaperone Responsibility Agreement during registration.

A player is prohibited from transferring clubs during the season once that player has represented a club in a USA Volleyball or Old Dominion Region sanctioned tournament.

A team is considered registered when the team’s roster in Webpoint contains the names and required information for at least seven (7) players and the team has at least one adult coach who is registered in Webpoint. An Old Dominion Region (ODR) Junior team may not participate in an ODR sanctioned competition until Webpoint registration is complete. Players may be added to the roster at any time during the season. No “One Event” memberships are accepted for indoor events. Entire teams may not be registered at tournament sites.

Register on line through the USA Volleyball Webpoint system:

Player — $50.00 Coach — $50.00 Team Representative — $50.00 Chaperone — $50.00 Tournament Staff — $50.00

An additional background screening fee for Coach, Team Representative, Chaperone, and Tournament Staff memberships may apply.

Policy

The Old Dominion Region (ODR) will honor requests from clubs that are registered and in good standing within the region to place a hold on a membership application of any person who, during the most recent regional competition season, was registered with the ODR as a rostered participant in the club and who failed to pay legitimate charges for goods and services received from the club that are evidenced by a written contract between the person and the club.

Procedure

The club must submit in writing the names of individuals for the Membership On Hold List, together with each individual’s USA Volleyball membership registration number, to the ODR Commissioner between the end of the club’s competitive season and September 15th of the same year. Beginning in 2015, submissions for the Hold List will be due by September 5th. The club will pay a fee to the ODR in the amount of $25.00 per name to add an individual to the Hold List. No person may be added to the Hold List after September 15th of that year of competition. Beginning in 2015, the Hold List will be finalized by September 5th. Any club or team who places a member on the Hold List is responsible for notifying in writing the individual of their debts and their Membership On Hold status. A club may only place a person on the Hold List who was rostered with the club and incurred the debt claimed during the current season. Once placed on the Hold List, the person must settle the debt with the club or present sufficient evidence to refute the club’s claim. The individual’s placement on the Hold List will remain until settlement with the club has been reached. The club may determine what settlement it will accept, up to and including insisting on full payment of the debt. The ODR may remove a person from the Hold List if that person produces evidence sufficient, in the ODR’s opinion, to refute the club’s claim. This determination will be made by a panel of three (3) members of the Executive Committee. The club must verify that it will be in operation for the competition season after placing a person on the Hold List. In the event a club fails to register with the ODR for any subsequent season, the ODR will remove all names placed on the Hold List by that club. The club must be prepared to submit to the ODR, within seven (7) business days of receiving a written request from the ODR to do so, a copy of the written contract and supporting documents evidencing the debt owed by the person named to the Hold List. If the club fails to submit such a contract and documentation within this time frame, the ODR will remove the person in question from the Hold List. The club must ensure accuracy in placing a person on the Hold List. The ODR may sanction a club that names a person, who does not owe a legitimate debt to the club, or with whom the club does not have a written contract and/or documentation as evidence of the debt which the club claims it is owed. This determination will be made by a panel of (3) three members of the Executive Committee. The club must communicate in a reasonable and timely manner with any person on the Hold List attempting to settle his or her debt with the club. The ODR may sanction a club that refuses or neglects to respond in a timely manner to a person attempting to settle such a debt. The club must release a person who settles the debt with the club from the Hold List by notifying the ODR in writing of the settlement within two (2) business days of the settlement. All clubs must refuse to accept as a new participant any person who is on the Hold List. The ODR will supply each club director, upon written request, a current copy of the Hold List prior to October 1st of each year. Each club is expected to provide reasonable security for its copy of the Hold List. The list or its contents will not be published to anyone except on a “need to know” basis. The ODR may sanction a club that is negligent in protecting the information on the List. The ODR may sanction a club that fails to screen prospective participants for being on the Hold List.

Teams are comprised solely of athletes of the same gender who are less than 18 years of age for the purpose of competing in Junior competition, including intra-regional, inter-regional, National Qualifier and Bid Tournaments and USA National Championships. Each player on the roster must meet the age requirements for the class of competition in which the team is eligible to enter in USA Volleyball competition. Any player may play on an older team at her/his club’s discretion.

For eligibility purposes, a player who has just completed a grade in the spring of the current season will be considered to be in the grade just completed. Players need not be currently enrolled in high school except as noted below (see Special Exceptions). Once a player participates in a club or varsity program for any university, college, community college, or junior college, he/she is ineligible to play in any regional or national Junior championship qualifying or championship event.

Age Group
Season	18	17	16	15	14	13	12
2014-2015	1996	1997	1998	1999	2000	2001	2002	Year of Birth*
2015-2016	1997	1998	1999	2000	2001	2002	2003
2016-2017	1998	1999	2000	2001	2002	2003	2004
2017-2018	1999	2000	2001	2002	2003	2004	2005
2018-2019	2000	2001	2002	2003	2004	2005	2006
2019-2020	2001	2002	2003	2004	2005	2006	2007
*All dates reflect “on or after September 1st” of that year.

To use the chart, find the current season at the left. Then move to the right and find the year that matches the child’s birth date (if child was born before Sept. 1st, use the year prior). Lastly, move up to the top of the chart to see in which age group the child should play. For example, in the 2014-2015 season, a child born on or after September 1st, 2000 would play 14’s. A child born on or before August 31st, 2000 would play 15’s.

• 18 and Under division: Players who were born on or after September 1st of the year prior to the year listed in the chart and were a high school student in the twelfth (12th) grade or below during some part of the current academic year. The maximum age for any player is 19 years old.
• Boys 14 and Under Division: Boys’ teams in the 14 and under age group will be allowed to participate at the USA Junior National Championships using the following age/grade definition: Players who were born on or after September 1st of the year shown in the chart; or players who were born on or after September 1st of the year prior (15 years or younger) who shall neither have completed nor are in a grade higher than the eighth (8th) grade during the current academic year. 
• Boys ages 13 and under: Males of ages 13 and under will be allowed to play on a female team of the same age group or higher up to age 14, with no more than 2 males on the court at any time for Old Dominion Region Events.  The male(s) will not be allowed to play in the Regional Bid Tournament for the Girls Junior National Championship on a female team. The decision to allow male(s) playing on female teams in non-region events is that of the event organizers. The male uniform should consist of same color shorts and jerseys as female teammates. Style may be different, but must be in compliance with the solid jersey rule.  Male teammate(s) Libero jersey should contrast with regular team jerseys as noted in 2014 USA Volleyball DCR.

NOTE: These age definitions are used by domestic club programs and are NOT the same age definitions for the International and Domestic High Performance programs.

For all Old Dominion Region events, any person who alters any document that certifies the age or identity of a participant, or falsifies any statement which lists the age or identity of the participant, will be sanctioned as follows: Any team representative, coach, program director or responsible adult found to be party to such action shall:

• Be immediately suspended from registration with the Old Dominion Region and barred from further participation in the event; and
• Be barred from participation in any Old Dominion Region event in any capacity, for a minimum of one year; and
• Have a minimum probation of one additional year, to run consecutively to the suspension.

A Junior player who knowingly plays in a lower age classification than he or she is actually eligible for shall: 

• Be immediately suspended from registration with the Old Dominion Region and barred from further participation in the event; and
• Be barred from participation in any Old Dominion Region event in any capacity, for a minimum of one year; and
• Have a minimum probation of one additional year, to run consecutively to the suspension.

When discovered and confirmed during an event, these penalties shall be the required minimum penalty imposed by the appropriate Junior Coordinator or the Ethics and Eligibility Committee.

A waiver for an older player to play in a younger age group is available; however, the intent of the age group waiver policy is to aid development of individuals who will otherwise be unable to reasonably participate. The waiver program is not designed to allow an advanced or accomplished player to remain with a given team or age group if there are similar opportunities available at his/her prescribed age group, nor is it a means to displace an age-appropriate player from a team. These waivers are granted only for single day tournaments conducted within the Old Dominion Region. Players granted a waiver may not participate in any event that leads directly to the USA Volleyball Junior Championships, including the ODR Bid Tournament. In order to obtain a waiver, the player’s parent or guardian must submit the following information to both the Regional Commissioner and the appropriate Junior Coordinator:

• Full name of parent/guardian
• Full name of Junior applicant
• Address
• Telephone number
• Email address
• Team/club name
• Age group requested
• Reason for request
• Copy of the player’s Birth Certificate
• The tentative competition schedule of requested team/age group
• Notification from club that no age-appropriate player has been denied an opportunity to participate.

Waiver requests will be granted or denied within 72 hours of receipt. There will be a limit of two waivers allowed per team. A waiver may be revoked if information given is false or misleading. 

Players on Junior teams may move up and play for an older team within their club and then move back down to their original team for the next tournament. There is no limit to the number of times a Junior player can “play up.” Players may also move laterally within their club, for example from the 16’s Blue team to the 16’s Red team. A player may also “play down” a level provided they meet the particular age group requirement. A 16’s eligible player registered on a 17 and under team’s roster may also participate on a 16 and under team. No player may play for more than one team during a single tournament. The roster of a team is frozen at the time the team wins a bid in a National Qualifier or Bid Tournament, applies for an Open Bid in an at-large status, or receives a bid through the regional process. Getting a bid defines the team as “qualified for the USA Volleyball Junior Championships.” Any player listed on the roster of a team that has qualified for the USA Volleyball Junior Championship may not appear on the roster of or play on any other team attempting to qualify for the USA Volleyball Junior Championship. This rule applies regardless whether the qualifying attempt is in a National Qualifier or Bid Tournament; at the regional event that determines which teams are awarded the region’s club bid; or through an at-large open bid process. Switching a player from the roster of a qualified team to the roster of a team attempting to qualify will result in sanctions being imposed on both teams, their club(s), and the individual(s) involved. Junior players may play on adult teams in addition to their Junior team during the ODR tournament season. No player may play for more than one team during a single tournament. Junior players are not permitted to compete in the USA Volleyball Adult National Championships.

No memberships may be added in the month of September. If a club wishes to have a tryout in the month of September, then the participants in the tryout must have a current membership purchased