All club directors, club administrative staff personnel, team representatives, trainers, chaperones, and coaches must undergo a background screening check before they may be involved in any Junior activity.
Each individual involved in the Junior program is responsible for completing and paying for their background screening using the form which can be downloaded from the ODR web site forms page.
Information received by the Old Dominion Region Commissioner or Registrar from the background screening check will be kept strictly confidential. The notice of clearance or disqualification will be sent to the ODR Commissioner or Registrar. Any individual who is automatically disqualified will be notified directly by SSCI. When SSCI notifies the Registrar that an individual is cleared, the Registrar will update the registration database and complete the individual’s registration. The Registrar will notify club directors of all cleared and disqualified individuals.
USA Volleyball and Old Dominion Region Background Screening Policy
It is the policy of the Old Dominion Region that any entity (e.g., club or independent team) intending to hire or use registered individuals in any sanctioned Junior event and/or activity will accept and abide by this background screening policy. The following individuals will be screened: club directors, club administrators, team representatives, chaperones, trainers, coaches, tournament directors, tournament staff, and officials who intend to register, affiliate and/or participate with a Junior club, team or event in the Old Dominion Region. Additionally, the entity will enforce the penalties resulting from a negative background screening report. Failure to do so is grounds for automatic suspension of membership privileges to participate in Old Dominion Region or USA Volleyball sanctioned Junior events and/or activities. All disqualified individuals have the right to dispute the findings of the background screening directly with Southeastern Security Consultants, Inc. (SSCI).
The Old Dominion Region will not register, or allow to be registered, any individual who refuses to consent to a background screen if he/she intends to affiliate and/or participate with a Junior club or team in the Old Dominion Region. Junior members are any members under the age of 18. A background screen will not be required for those individuals who will be classified as Junior players or those individuals not registered, affiliated and/or participating with a Junior club or team in the Old Dominion Region.
All screens will be effective for two membership seasons (a maximum of 26 months). Anyone who fails a background screen cannot reapply for another screen until the following season. The Old Dominion Region retains the right to require additional background screens at any time.
Each individual is required to complete a background screening during the online registration process. The form must be submitted and the applicant cleared before the applicant may participate in Old Dominion Region or USA Volleyball sanctioned Junior events and/or activities.
All information received as a result of the background screening will be strictly confidential. Notice of clearance or disqualification for all applicants will be provided via email to the Old Dominion Region Commissioner or Registrar and the USA Volleyball National Office.
A notice of automatic disqualification will be sent by SSCI to ODR, the hiring or using entity, and the individual.
SSCI will provide the complete profile directly to an automatically disqualified individual, along with a copy of the “Summary of Your Rights under the Fair Credit Reporting Act” (FCRA), and a notification that the individual is prohibited from participating in Old Dominion Region and USA Volleyball sanctioned Junior events and/or activities.
All disqualified individuals have the right to dispute the findings of the background screening directly with SSCI.
Individuals automatically disqualified are excluded from participating in Old Dominion Region and USA Volleyball sanctioned Junior events and activities.
The following offenses will automatically disqualify an individual: any conviction based on being found guilty, pled guilty or pled nolo contendere for any sex offense regardless of time limit; any felony violence or felony drug offense in the past ten years; any misdemeanor violence offense in the past seven years; multiple misdemeanor drug or alcohol offenses in the past seven years; or any crime against a child.
Falsification of information on any membership application or the consent and waiver release form is grounds for membership revocation or denial of membership.
Individuals who are automatically disqualified must wait one season before reapplying for affiliation and/or participation with a Junior club or team.
It is the responsibility of the entity hiring or using those individuals who are disqualified to ensure the individual does not participate in Old Dominion Region or USA Volleyball sanctioned Junior events and/or activities.
Failure of an entity to request background screening or enforce disqualification is cause for suspension of all members of the offending entity until background screening and enforcement requirements are met.
Procedures for Processing Old Dominion Region Background Screening Applications
- Each individual shall complete a background screening during the online registration process. An additional fee for the background check is required. If there are any problems with the information provided by an individual, the Region Registrar will be asked to provide the missing or illegible information to SSCI.
- A notice of automatic disqualification will be sent to the ODR Registrar, the ODR Commissioner, and the hiring or using entity (normally the club) by SSCI.
- A notice of automatic disqualification, the complete profile, a copy of the “Summary of Your Rights under the Fair Credit Reporting Act” (FCRA), and notification that the person is prohibited from participating in Old Dominion Region and USA Volleyball sanctioned Junior activities or events will be provided by SSCI directly to all automatically disqualified individuals.
SSCI Contact information: